Engineer Administrative Assistant

We are seeking a skilled Engineer Administrative Assistant to join our team. In this role you will be responsible for administrative work related to supporting the engineering team and a backup plan runner to deliver and pick up plans and permits from building/fire departments. Ideal candidates will also have Entry-Level AutoCAD drafting skills to assist and support the design team.

• Collect all required documentation for every project utilizing Microsoft Programs (Excel, Word, Outlook)
• Compile all final documentations in a timely manner to closeout the projects.
• Organize & maintain engineering job folders for easy and faster access of the projects.
• Prepare copies for Project Managers/Clients whenever requested.
• Laminate, make copies of, print documents upon requests of different departments or client.
• Assist in printing submittal packages for city submittals, filling out applications and/or attending to over-the-counter meetings with plan checkers if the main plan runner is unavailable.
• Submit/Deliver/Pick-up plans to/from the city, job site or client's office, as necessary.
• Assist and support the design team.
• Complete all appropriate company paperwork as required.

• Strong computer skills including is a requirement.
• Entry Level AutoCAD drafting skills to assist and support the design team is desired.
• Must be proficient in the use and application of industry related equipment including MS Office.
• Must have excellent writing and verbal communication skills.
• Valid driver's license with a clean driving record.
• Must be self-motivated, have strong organizational skills, a multi-tasker, reliable, self-determined and have excellent follow up skills.
• Possess the ability to take the initiative to get a project completed.
• Applicants must meet requirements in relation to background and driving record.
• Regular, reliable, predictable attendance.

HCI Systems Inc. is a licensed C-7, C-10 and C-16 low voltage systems integration contractor offering a full spectrum of services including sales, engineering, installation, service, and maintenance with over 600 employees in our seven branches. We offer fire life safety, fire suppression, fire sprinkler, access control, video management, intrusion detection, structured cable, nurse call and other related electronic detection solutions to our customers.

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate employees and applicants with disabilities, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.