Payroll Administrator

HCI Systems, Inc. is a growing construction specialty contractor providing safety and security solutions, including fire alarm and electronic security systems. We’re looking for a detail-oriented Payroll Administrator to join our team and help process weekly payroll for employees across multiple states for our four business entities: CMD Electric, HCI Sprinkler, HCI Systems and Control Systems Inc.

• Process weekly payroll for 300+ employees, ensuring accuracy, timeliness, and compliance for two of our California entities.
• Exports and imports of timecard information from timecard software into payroll software
• Conduct pre-payroll audits to verify accuracy and escalate issues as needed.
• Prepare multiple excel reports to validate prevailing wage rates/job allocations.
• Maintain payroll records in compliance with company policies, state, and federal regulations.
• Enter and verify employee timecards, deductions, reimbursements, vacation/PTO, and adjustments in ADP WorkforceNow
• Assist with payroll-related reporting, including pay cycle summaries, bonuses, Union fringes, and expense reimbursements.
• Support HR and Accounting with new hires, employee separations, benefit deductions, tax form updates, and direct deposit changes.
• Provide timely support for payroll inquiries using multiple email groups.
• Be cross trained as a backup to process weekly payroll and other payroll related items.
• Prepare separation checks and adjustments.
• Process monthly union fringe reports for payment.
• Other duties as assigned.

• Construction or electrical industry payroll experience is a plus.
• Understanding of union/non-union and prevailing wage payroll
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving.
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines.
• Current knowledge of applicable federal and state wage and hour laws and taxation
• Ability to work both independently and in a collaborative team-oriented environment.
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment.
• Display superior written and oral communication skills and effective listening skills.
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel.
• Strong attention to detail and ability to maintain accuracy with large data sets.
• Ability to maintain confidentiality and discretion with sensitive information.

Education and Experience

• A minimum of 2 years’ Union/Prevailing Wage payroll experience.
• Previous experience as a Payroll Administrator or similar role.
• Construction or electrical industry payroll experience is a plus.
• Experience with ADP WorkforceNow or similar payroll software.
• Experience with Microsoft software such as Word, and Excel

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate.