Payroll Analyst

HCI Systems is seeking a Payroll Analyst to support a growing, multi-state payroll environment with a strong focus on payroll-to-general ledger reconciliations, journal entry/posting support, and Excel-based analysis tied to month-end close and audit support. The ideal candidate has hands-on payroll processing experience, has progressed into accounting and analytics, and is confident in navigating the ADP payroll system and the general ledger.

We are looking for someone who can bring structure to reconciliations, reporting and help elevate payroll accounting controls beyond basic processing to support month-end close. This is a key role that supports the Payroll Manager.

• Prepare and maintain payroll reconciliations (pre/post payroll, GL-related, variance analysis, error resolution)
• Prepare payroll reconciliation support and documentation for month-end close and audits
• Support multi-state payroll operations with a strong emphasis on accuracy, reconciliation, and posting support
• Assist with payroll journal entries/postings, allocation support, and collaborate with our internal accounting team
• Build Excel reports to support payroll analysis utilizing advanced formulas, lookups, and logic-based functions
• Navigate and support workflows within ADP and contribute to process improvements
• Support payroll reporting for our sister company, CMD Electric, on public works/prevailing wage projects
• Perform audits and reviews to improve controls, identify issues, and strengthen documentation
• Identify errors, trends, and opportunities to streamline payroll and reporting processes

• Payroll experience (payroll processes, earnings/deductions, tax basics, and understanding how payroll impacts accounting)
• Strong experience with Excel (comfortable with complex spreadsheets; VLOOKUP/XLOOKUP, IF/logical functions, and reconciliation work)
• Proven experience with General Ledger concepts and general accounting principles
• Experience with auditing, variance analysis, or controls-focused payroll/accounting work
• Experience using payroll systems (ADP strongly preferred)
• ERP system experience
• Data-driven, analytical and detail-oriented
• Able to independently troubleshoot discrepancies and resolve issues
• Prevailing wage and public works exposure is a plus
• Construction industry experience is a plus

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate employees and applicants with disabilities, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.