Construction Project Administrator

HCI Systems Inc. is a rapidly growing low-voltage contracting company based in California. We are seeking a Construction Project Administrator to join our team in Ontario to support general contractor prequalification and billing processes. Prior hands-on experience with prequalifications and billings is required.

• Complete and submit general contractor prequalification forms
• Prepare and submit AIA billings (G702/G703) accurately and efficiently
• Complete and submit GC payment applications through platforms such as Textura, GC pay applications, Procore, or other GC platforms
• Collect, track, and log subcontractor and supplier lien releases
• Monitor submitted billings and follow up with general contractors to ensure timely review
• Work closely with our general contractors and project managers to support monthly progress billings
• Manage a high-volume billing workload, processing hundreds of invoices per month
• Monitor and respond to billing rejections and coordinate corrections with the Project Manager

• 2+ years of experience with construction prequalifications and billing
• Prior experience with completing and submitting prequalification packages and construction billing
• Working knowledge of Textura, GC pay applications, Procore, and other GC platforms/portals
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• High school diploma required; Bachelor’s degree in Business, Accounting, or related field is a plus
• Ability to work independently with minimal supervision
• Strong attention to detail, organizational and multitasking skills
• Strong customer service mindset and ability to problem-solve
• Excellent verbal and written communication skills

Why Join Us?

• Unlimited Growth – Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate employees and applicants with disabilities, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.